Privacy policy

Last updated: 12/12/2025

1. Controller and Contact

This website is operated by:

Obsidiana Systems LLC

Location: Wyoming, 30 N Gould St Ste. N Sheridan, WY, 82801, US

(referred to as "we", "us" or "our" in this Privacy Policy).

General contact:
 📧 info@obsidiana.systems

Contact for data protection/privacy matters:
 📧 privacy@obsidiana.systems

If you have any questions about this Privacy Policy or how we process personal data, you can contact us at the email address above.

2. Scope of this Privacy Policy

This Privacy Policy explains how we process personal data when you:

visit our website https://www.obsidiana.systems (“Website”),

contact us via email or via a contact form on the Website,

interact with us via links to external sites (e.g. social media, partners).

This Privacy Policy applies in particular to users in the European Economic Area (EEA), United Kingdom and Switzerland and is designed to comply with the EU General Data Protection Regulation (GDPR).

Our Website is currently informational only (presentation of our company and technology). We do not offer direct online sales to consumers via this Website.

3. Data We Process

3.1 Data processed when you visit our Website (server logs)

When you access our Website, your browser automatically transmits certain technical information to our web server. This includes:

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IP address of the requesting device
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Date and time of access
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Requested URL / page
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Referrer URL (previous page)
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Browser type and version
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Operating system and device type
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We process this data to:

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deliver the Website to your device,
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ensure stability and security of the Website and our systems,

detect and prevent misuse (e.g. attacks).

Legal basis:
 Art. 6(1)(f) GDPR (legitimate interests in providing a secure and stable Website).

Log files are usually stored for [e.g. 7–30 days] and then deleted, unless a longer storage is necessary due to a specific security incident.

3.2 Website hosting and platform

Our Website is provided via a website building and hosting service (currently Squarespace or a similar provider). In doing so, the provider processes the data listed above (server logs, technical data) on our behalf.

We have concluded a data processing agreement with this provider in accordance with Art. 28 GDPR.

3.3 Cookies and similar technologies

We use cookies and similar technologies (e.g. local storage, pixels) on our Website.

Necessary cookies
 These are required to operate the Website (e.g. security, basic functions, cookie consent). The Website may not function properly without them.

(Optional) Analytics cookies
 If enabled and accepted by you, these help us understand how visitors use our Website (e.g. page views, device types) so we can improve it.

When you visit our Website for the first time, a cookie banner will be displayed. There you can:

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accept all cookies,
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reject non-essential cookies, or
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select specific categories (where supported).

You can change your cookie preferences at any time via “Cookie Settings” (e.g. link in the footer) or your browser settings.

Legal basis:

Necessary cookies: Art. 6(1)(f) GDPR (our legitimate interest in providing a functional Website).

Analytics / optional cookies: Art. 6(1)(a) GDPR (your consent).

Details of the cookies we use (name, provider, purpose, storage period) can be found in our Cookie Policy (see section 5 below) or in the cookie banner.

3.4 Contact via email or contact form

If you contact us via email or through a contact form on the Website, we process:

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Name (if provided)
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Email address
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Company / organisation (if provided)
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Subject and content of your message
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Other information you choose to share
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We use this data to:

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process and respond to your inquiry,
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manage follow-up communication,
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maintain a record of business communications where necessary (e.g. pre-contractual or contractual discussions with partners).

Legal basis:

Art. 6(1)(b) GDPR (pre-contractual / contractual communication),

Art. 6(1)(f) GDPR (our legitimate interest in processing business inquiries),

Art. 6(1)(c) GDPR where legal retention obligations apply (e.g. commercial or tax law).

We store inquiries as long as necessary to process them, and in accordance with applicable retention periods (usually up to [e.g. 6–10 years] for business correspondence in some jurisdictions).

3.5 Newsletter / updates (only if you later add this)

If in future we offer a newsletter or update mailing list and you subscribe, we will process:

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Email address
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Name (if provided)
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Technical data related to delivery (e.g. subscription time, double opt-in confirmation)

Optional: statistics about opens/clicks to improve our content

We use a double opt-in process: you will only be subscribed once you confirm via a link in a confirmation email.

Legal basis:
 Art. 6(1)(a) GDPR (your consent).

You can unsubscribe at any time via the link in each email or by contacting us directly.

3.6 External links and social media

Our Website may contain links to external websites (e.g. partners, platforms, social networks such as LinkedIn, X/Twitter, GitHub). When you click such a link, you are leaving our Website. The respective provider’s own privacy policy then applies.

We do not have control over the data processing of these external websites and are not responsible for their content or privacy practices.

4. Recipients of Personal Data

We only share personal data with third parties where this is permitted by law and necessary for the purposes described above. These include in particular:

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Website hosting and platform providers
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Email and communication service providers

IT service providers (maintenance, support, security)

Analytics providers (if you consent to analytics cookies)

Professional advisors (e.g. lawyers, tax advisors) if needed

All service providers that process data on our behalf are bound by contracts in accordance with Art. 28 GDPR and may only process data according to our instructions.

5. Cookie Policy (Overview)


5.1 What are cookies?

Cookies are small text files that are stored on your device by your browser when you visit our Website. They can perform various functions, such as:

enabling the technical operation and security of the Website,

remembering your settings and preferences,

helping us understand how the Website is used so we can improve it.

We also use comparable technologies (e.g. local storage, pixels) that serve similar purposes. For simplicity, we refer to all of these as “cookies”.

5.2 How we use cookies

We use cookies and similar technologies for the following purposes:

Strictly necessary cookies
 These are required for the basic operation and security of the Website (e.g. load distribution, security functions, remembering your cookie choices). Without them, the Website would not function properly.

Analytics cookies
 These help us understand how visitors use our Website (e.g. which pages are visited, how often, how long visitors stay). We use this information to improve our Website and services.

Preference / customization cookies
 These allow the Website to remember certain settings or choices (e.g. your previous selections), to enhance your browsing experience and provide a more tailored interaction.

We do not currently use cookies for behavioural advertising or marketing on this Website.

5.3 Cookie banner (“Accept all” / “Manage cookies”)

When you visit our Website for the first time (and periodically thereafter), we display a cookie banner.

By selecting “Accept all”, you agree to our use of cookies and similar technologies to enhance your browsing experience, security, analytics and customization.

By selecting “Manage cookies”, you can make more detailed choices, including refusing non-essential cookies (such as analytics and customization cookies).

You can change your selection at any time:

via the “Manage cookies” option in the banner (where available again), or

via a “Cookie Settings” link in the footer (if configured), where you can adjust or withdraw your consent.

Legal basis:

Strictly necessary cookies: Art. 6(1)(f) GDPR (our legitimate interest in providing a secure and functional Website).

Analytics and preference/customization cookies: Art. 6(1)(a) GDPR (your consent, given via the cookie banner).

You may withdraw your consent at any time with effect for the future by adjusting your choices via “Manage cookies”. This does not affect the lawfulness of processing prior to withdrawal.

5.4 Managing and deleting cookies in your browser

In addition to the options in our cookie banner, you can control cookies through your browser settings. You can:

delete cookies already stored on your device, and

configure your browser to block cookies or to notify you before they are set.

Please note that if you block or disable certain cookies (especially strictly necessary ones), some parts of the Website may not function correctly.

Further details about the specific cookies and technologies used (including providers, purposes and storage periods) are available in our cookie management tool under “Manage cookies” and in this Privacy Policy.

6. International Data Transfers

Depending on the service providers we use (e.g. hosting, email, analytics), personal data may be transferred to countries outside the EU/EEA (for example, to the United States).

In such cases, we ensure that an appropriate level of protection exists, for example by:

an adequacy decision of the European Commission, and/or

concluding Standard Contractual Clauses (SCCs) with the respective provider and, where necessary, implementing additional safeguards.

You can contact us for details on the specific safeguards used for each service provider.

7. Storage Period

We store personal data only for as long as required to fulfil the purposes described in this Privacy Policy or as required by law. After that, data is deleted or anonymised in accordance with legal requirements.

8. Your Rights under the GDPR

You have the following rights with respect to your personal data:

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Right of access (Art. 15 GDPR)
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Right to rectification (Art. 16 GDPR)
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Right to erasure (Art. 17 GDPR)
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Right to restriction of processing (Art. 18 GDPR)

Right to data portability (Art. 20 GDPR)

Right to object (Art. 21 GDPR)

You can object at any time to processing based on Art. 6(1)(f) GDPR (legitimate interests), on grounds relating to your particular situation.

If we process data for direct marketing, you can object at any time without giving reasons.

Right to withdraw consent (Art. 7(3) GDPR)
 If processing is based on your consent, you can withdraw it at any time with effect for the future.

To exercise these rights, please contact:
 📧 privacy@obsidiana.systems

9. Right to Lodge a Complaint

You also have the right to lodge a complaint with a data protection supervisory authority, in particular in the EU Member State of your habitual residence, place of work, or place of the alleged infringement.

If you are based in Germany, this would typically be your local Landesdatenschutzbehörde.

10. Obligation to Provide Data

When visiting our Website, the provision of certain technical data (such as your IP address) is necessary to display the Website. If you do not provide this data, you may not be able to use the Website.

If you contact us, the provision of some data (e.g. your email address) may be necessary for us to respond. If you do not provide this data, we may not be able to process your request.

11. Automated Decision-Making

We do not use your personal data for automated decision-making or profiling within the meaning of Art. 22 GDPR.

12. Security

We take appropriate technical and organisational measures to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access. These measures are continuously adapted to current technical standards.

13. Changes to this Privacy Policy

We may update this Privacy Policy from time to time, for example if we change our processing activities or if legal requirements change.

The current version is always available on this page. The date of the latest update is shown at the top.

Privacy policy

OBSIDIANA SYSTEMS LLC